PicDrop for Advanced Users

Contents

Everything is possible but nothing is necessary

You can set the functions of PicDrop to be on or off. This is true for most of the features we describe here, and you can do this for each gallery individually. This allows you to perfectly customize each gallery to the respective recipient. If you would rather start from the beginning please read our First Steps.

Collaborating with customers

Write comments

By activating the comment function in the Gallery Settings in the “Functions” section, your customers can leave comments on your images. The comments are displayed at the bottom left of the image. You will also receive an e-mail informing you about any comments left.

Set & filter color markers

The color markers in PicDrop are a very simple and fast way for your customers to mark, select and rate images. In the image overview at the top right of the screen or in the single image display below each image, the color marker menu appears and each color can be selected with a click. You and your customers can choose between red, yellow, green and FINAL. Color markings are visible in real time to all current gallery visitors.

  • Filter out color markings: After your customers have selected their pictures by color marking, you can filter out the marked pictures in a few seconds on your computer. You won’t have to spend hours searching for the right files if you follow our steps to filter out color markings. This saves you a lot of work and precious time.

Create & filter image selections

With the image selection function, your customers can set their favorites in a gallery. With a click of the blue + at the upper left edge of the picture, the picture is instantly selected. After completing a picture selection, your customers have to save and name it. Later changes can also be made by your customers at any time. If a picture selection has been created and saved, we will notify you by e-mail.

  • Filter out image selections: After your customers have created an image selection, you can also filter it out on your computer in just a few seconds. Follow our detailed instructions on how to filter out a selection of images and continue working directly with the selection.

What’s better? Image selection or color markers?

Which of the functions are best suitable for which situation are summarized for you in our here. Here you will find all important information and helpful tips for using the image selections and the color markings in your PicDrop galleries.

Customer upload

If you want your customers to be able to upload files to their gallery then simply activate the customer upload in the Gallery Settings. Your customers can simply drag and drop their files into the gallery’s browser window. Of course, you will be informed about every upload via e-mail.

PicDrop with international customers

PicDrop automatically checks the language settings of the browser of your customers in the background and then displays the entire PicDrop interface in English or in German.

Work in real-time with customers

Everything that happens in your galleries will be displayed in real time to everyone who opened your gallery. Whether image uploads, comments or color marking – communicating and collaborating with your customers has never been faster or easier.

Notifications – Know what your customers are doing

In the Notifications, you always have an eye on what’s going on in your galleries. You can find them in your gallery overview and in every gallery at the top right of the Gallery Settings alongside the “Share” button. We notify you about:

  • Gallery visits
  • Color markings
  • Picture selections
  • Comments
  • Downloads
  • Customer uploads

Since we do not require your customers to log in, we will not be able to identify who it is. Therefore, we only label them as “someone” or “a visitor” in the events. However, if they have a provide a name when adding a comment or creating a picture selection, it will be displayed. You will also be informed of some of these events by e-mail.

The Gallery Settings in detail

In the Gallery Settings, you can define all PicDrop functions as well as the appearance of each gallery. A detailed list of all functions of the Gallery Settings and what function you can apply for each customer can be found in our FAQ.

Your shared templates

In your PicDrop Account Settings, you can predefine some areas of the Gallery Settings. These settings will then be used for all newly created galleries. Defining presets can be practical and save you time when your customers are often similar in their needs and requirements. Settings that are unique to a gallery, such as a gallery password or the activation of the presentation view, ALWAYS have to be set in the Gallery Settings of the respective gallery.

Presentation View – More beautiful galleries

The PicDrop Presentation View is a way to show off your images without a lot of gimmicks. Especially when it comes to the look and the presentation (e.g. wedding gallery etc.). We recommend using the presentation view. We have compiled all the special features and advantages of the presentation view for you here.

What else can PicDrop do…

Load pictures from Lightroom or via FTP in PicDrop

In the  first steps, we have explained to you how to upload your first pictures easily via the browser upload in PicDrop. In addition, there are other ways to load your files in PicDrop.

With our Lightroom Plugin, you can upload photos directly from Lightroom to PicDrop. You can find it in your Account Settings in the Lightroom section.

Another convenient way to upload is to use an FTP plugin. This allows you to move even more complex folder structures into PicDrop. All the data you need to set up your personal FTP access can also be found in your Account Settings in the FTP area.

How exactly the upload directly from Lightroom or via your personal FTP access works, we have put together for you in detailed instructions in our FAQ:

Photograph from your camera directly into PicDrop

If your camera supports FTP, it is also possible to shoot directly from the camera into PicDrop. You are available to deliver images to your customer instantly during shooting. You can read how this option works for different camera manufacturers in our instructions and see how easy it is to photograph directly from the camera into PicDrop.

Order is life: sub-galleries

Just as you have created your first galleries, you can also create sub-galleries in PicDrop and thus give your work the desired structure you love. The structure of galleries and sub-galleries behave exactly the same as the folders on your PC. You create a sub-gallery by clicking on the “Create sub-gallery” button or by clicking on the three dots next to the gallery name on the left side. You alone decide how you want to sort your work.

Work faster with keyboard shortcuts

Shortcuts make life a lot easier, right? That’s why we’ve included some keyboard shortcuts in PicDrop to make your job easier. You can find an overview here.

Shorten file names intelligently

PicDrop examines your pictures and file names in a gallery according to recurring patterns and cuts them off intelligently. Of course, you can still view the full file name and more image information by clicking on the image number. In the single image display, the complete file name is always displayed as well. If you do not want PicDrop to simplify your filenames, you can disable this feature in your Account Settings with one click.

Downloads & Watermark Protection

If you allow it, your customers can download their pictures individually, as a selection, or as an entire gallery via PicDrop. You can activate the download in the Gallery Settings in the “Functions” area.

To protect against screenshots, use the PicDrop watermark function. In your Account Settings, you can upload your logo and use it as your desired watermark. Afterward, you can select a watermark in the Gallery Setting and PicDrop then puts this over your preview images.

Use PicDrop under your domain: The Web Integration

If you want PicDrop to stay invisible to your customers then use our web integration. Your gallery links will appear as www.yourwebsite.com/customer/. To install the web integration you need your own web space, PHP and Apache. If these conditions are met, installation is very easy. Everything you need can be found in your Account Settings under “Website“. All steps to install and help with known error sources can be found here.

Logo & Website

In order to show your work and your homepage within the delivered gallery, just add your logo and your website in the Account Settings. Both will be displayed automatically in each of your galleries and your customers will see more of your brand.

Get more from PicDrop and upgrade to Pro or Studio

The advantages of the PicDrop Pro Plan

With PicDrop Pro you can use endless galleries and storage space of up to 300GB. In addition, you can use all the layouts and functions and also the watermark and the presentation view. You can see all our plans here.

Use PicDrop Studio Plan

PicDrop Studio offers you all the advantages of the Pro Plan and gives you more storage space on top of it.

Congratulations!

You played through PicDrop. We hope that this guide has helped you. Do you have any questions or feedback for us? E-mail us at hello@picdrop.de!